Let’s say for some reason, you’ve lost your workflow settings for starting automatically and you need to run the workflow for items that were added upon which the workflow was not run. This might be a fairly tedious process, depending on how many records were entered under this situation, but it can be done. This is done through the GUI so that being said, there’s no way I know of to allow it to run on multiple files at one time.

You might want to add a column to a temporary view for the workflow itself, so that you can see the status for each item. Then, if you filter on the ’empty’ items, those are all you’ll see, and when they are completed, they will disappear from the view.

Of course, this tip totally assumes you have the correct permissions to allow you to run the workflows.

  1. Go to your list and click on an individual item in the list (somewhere so as not to open the file) to select it. (without clicking on an item, the ‘WorkFlows’ button will not be enabled)
  2. Click on the ‘Documents’ tab in the Ribbon.
  3. Then, click on the ‘WorkFlows’ button in the ‘WorkFlows’ section. That will get you to the page which lists all workflows for the list, under ‘Start a New Workflow’.
  4. Click the workflow you wish to run.
  5. On the next page, click ‘Start’.

That will run the workflow, and being done, that record should disappear from the filtered view, if you did indeed filter the view only on empty items for the workflow.